Manila, Philippines

Purchasing Associate

The Purchasing Assistant helps maintain our supply inventory levels and negotiate deals with potential vendors. S/he will be responsible for learning company purchasing policies and procedures, and maintaining supply inventory levels required for effective company operation. S/he will also be charged with conducting regular price comparisons to ensure that the company is always getting the best price for each product that is purchased.

Duties and Responsibilities:

Purchasing Management

  • Initiates bids/quotes from suppliers based on received RFQ
  • Prepare Purchase Requisition based on bids/quotes received
  • Prepare Purchase Order from negotiated bids/quotes
  • Delivery and shipping coordination from third party suppliers
  • Verification and endorsement of items received against purchase order
  • Tagging of fixed asset purchased

Vendor Management

  • Vendor sourcing, qualifying and re-qualifying
  • Application of credit terms from vendor
  • Preferred vendor proposal and nomination
  • Liaise with supplier or third party to ensure on0time delivery
  • Rate negotiation from supplier

Statutory Compliances

  • Application/submission of report to PEZA for Fixed Asset purchases
  • Liaise with supplier for VAT exempt bills
  • Review of Vendor Contract/Agreement
  • Liaise with customs and PEZA regarding shipments and deliveries

Other Functions

  • Inventory custodian
  • Preparation of reports and presentation requested by the Purchasing Manager
  • Assist the finance team upon request
  • Perform Fixed Asset count
  • Perform adhoc projects


  • Candidate must possess at least a Vocational Diploma / Short Course Certificate, Bachelor's/College Degree, any field
  • Preferably 1-4 Yrs Experienced Employees specializing in Purchasing/Inventory/Material & Warehouse Management or equivalent
  • Excellent communication, negotiation and interpersonal skills
  • Good understanding of supply chain procedures and solid organizational skills
  • Applicants must be willing to work in Quezon City
  • Full-Time position(s) available.
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